Car Document Vault – User Guide

Getting Started

Step 1: Account Access

To use the Car Document Vault, you need to have a registered user account on this website and be logged in. If you don’t have an account yet, please register first and then log in.

Step 2: Register Your Vehicle

Before you can store documents, you need to register your vehicle:

1. Navigate to the “Register Car” page
2. Enter your vehicle’s registration number (VRM – Vehicle Registration Mark)
3. Click “Register Car”
4. The system will automatically retrieve your vehicle details from the national database

Note: Make sure you enter the VRM correctly without spaces. For example, AB12CDE.

Step 3: Access Your Car Dashboard

Once you’ve registered your vehicle:

1. Go to the “My Cars” dashboard
2. You will see all vehicles you have registered
3. Click on a specific vehicle to access its document management section

Managing Your Documents

Uploading Documents

To add a new document to your vehicle’s vault:

1. Select your vehicle from the dashboard
2. Locate the “Upload Document” section
3. Click “Select Document” and choose the file from your device
4. Enter a title for the document (e.g., “MOT Certificate”)
5. Enter the event date (when the document was issued or becomes relevant)
6. Add an optional description with details about the document
7. Click “Upload Document”

Accepted file types: PDF, JPG, PNG, and other common document formats.

Viewing Documents

All your uploaded documents appear in the “Document Timeline” section:

1. Documents are organized chronologically
2. Click on any document to view it
3. Use the timeline to track your vehicle’s documentation history

Image Editing & Redaction

For image documents, you can protect sensitive information:

1. Open the image document viewer
2. Click “Edit Image”
3. Use the redaction tools to cover sensitive information like addresses or account numbers
4. Save your changes

Downloading Documents

You can download any document from your vault:

1. Find the document in your timeline
2. Click the download icon
3. The file will be saved to your device

Deleting Documents

To remove a document from your vault:

1. Locate the document in your timeline
2. Click the delete icon
3. Confirm the deletion when prompted

Important: Document deletion is permanent. We recommend downloading important documents before deleting them.

Managing Multiple Vehicles

Car Document Vault allows you to manage documents for multiple vehicles:

1. Register each vehicle separately using the “Register Car” function
2. All your vehicles will appear on your dashboard
3. Click on any vehicle to manage its specific documents
4. Use the “Back to Dashboard” button to return to your vehicle list

Security & Privacy

Your vehicle documents are stored securely:

• Documents are visible only to you when logged in
• Use the redaction tools for sensitive information in images
• We recommend using strong passwords for your account
• Log out when using shared computers or devices

Need Help?

If you encounter any issues while using Car Document Vault:

• Check this guide for instructions
• Contact our support team via the Contact page
• Include details about the issue you’re experiencing for faster assistance